October 21, 2019

Hosted file solutions: How to choose which one is right for your business

Explore the pros and cons of two of the most popular hosting systems


Choosing the best hosted file solution for your business can seem like a daunting task. With so many platforms and options to choose from, it might be tough to know where to even start.

To help you, we’ve broken down the pros and cons of two of the most popular hosted file solutions for businesses. 

Amazon Web Services (AWS)

As the world’s most broadly adopted cloud platform, Amazon Web Services serves millions of customers, including startups, large enterprises and government agencies.

Pros of Amazon Web Services

  • Having a server hosted by AWS can be useful for businesses in a number of industries. There are strict server requirements necessary for HIPAA compliance, and some specialist programs, such as PC Law, cannot be hosted through a website—so they need a server.
  • Your team can remotely connect to the AWS server from anywhere in the world—giving them access to their files, Microsoft Office software, and any specialist software they may require.
  • By using Remote Desktop, your system can easily be made mobile for employees working remotely.
  • You’ll have everything you need in one place: Microsoft Office, Outlook for email, software, files, etc.
  • AWS can be an affordable option for many businesses, with hosting costing around $150–200/mo.

Cons of Amazon Web Services

  • There’s a steep upfront cost: it’s almost $125 per user for licensing through Microsoft to set up the server.
  • It’s difficult to access through a phone or mobile device, and generally not recommended—the small screen resolution on your phone means it’s not practical to remotely access a computer.
  • A hosted server is also not as efficient for remote work, as you need to remotely access a computer and then use that computer for file access.
  • Hosting prices increase as more storage is used, or if the server size (RAM and CPU) needs to be increased.

Dropbox and Office 365

Many businesses are now turning to hosted file solutions, such as file hosting service Dropbox combined with hosted email such as Microsoft Office 365.

Pros of Dropbox and Office 365

  • It’s intuitive for your team to use.
  • It’s easy to access files from anywhere: via the website, on mobile, and so on.
  • Files can be downloaded directly to your computer for fast, easy access.
  • With Office 365, email is always accessible directly from your desktop computer, laptop or mobile device.
  • You can expect to pay the same flat rate, all the time.

Cons of Dropbox and Office 365

  • Depending on the regulations within your particular industry, it may not be possible to use this type of hosted file solution. You should check carefully before considering this option.

Need help deciding which hosted file solution is right for your business?

Our team of technical experts have over 15 years of experience helping clients in Central Florida and beyond choose the right IT solutions for their business.

Contact us to learn more.

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