January 17, 2022

How your business can protect its cloud data

Learn the best ways to keep your business’s cloud service secure


Businesses now more than ever before are using the cloud to share and store their files and information. [1] So it is important for you to learn more about how you can protect your cloud data.

Cloud storage is the software and service that runs on the internet and stores files on the cloud, instead of locally on your computer or physical server. Most cloud services can be accessed through a web browser or dedicated mobile apps. 

Many businesses are not exactly sure about how the cloud operates, this also means they may not be aware of the best security practices when it comes to keeping information safe on the cloud. 

Continue reading to learn how your business can best protect its cloud data and keep sensitive information secure. 

Read more:

The cloud and cloud computing—explained

Use a strong password

A strong password is the first simple step your business can take to protect its cloud data. Choose a unique password that is at least eight characters, with both capital and lowercase letters, numbers, and special characters. Also, avoid using identifying information, such as your name, company name, birthday, or the names of family members.

It’s best to use a password that is a combination of random letters, numbers, and special characters. This type of complex passwords can be difficult to remember, so in this case your business can use a password manager to store them.

Because all files are stored on the cloud rather than on a device, if one of your business’s computers or tablets is stolen you can change the password on the software and the files are no longer accessible. The administrator can also force the app to not download files.


Implement two-factor authentication 

If two-factor authentication is an option, you should always choose to use it for your business. When you enable two-factor authentication, anyone who attempts to sign into your account will need to provide extra information along with your password, such as a security question or a text message. 

This extra layer of security makes your business’s cloud account much more secure because even if a hacker were able to obtain your password, they would not likely be able to access your account. 


Turn on account alerts 

Most cloud services have the option to turn on account alerts whenever a new device attempts or succeeds at logging into your account. You may also be able to turn on alerts for new activity within your account, such as when someone creates or deletes files. These alerts can be very helpful and allows you to catch a potential data breach in a timely manner.


Check your connected apps and accounts 

Many cloud services allow you to connect your account to external apps, such as calendars or email. While this is very convenient, it also makes your account more vulnerable. These external apps may also be hacked by cyber criminals, and if your cloud account is connected that data is compromised too. 

Your business should regularly review and monitor what apps are connected to your cloud account and remove ones that are no longer needed. 


Use a strong anti-malware software 

A strong antivirus and anti-malware software will help to protect your devices from hacking attempts and potential data breaches. A strong antivirus and anti-malware software blocks suspicious URLs and downloads. Some anti-malware software also offers other features such as remote wipe, backups and device location services. 

It’s important to ensure that any device that your business uses to access your cloud service is protected with up-to-date antivirus and anti-malware software.

Read more:

Top 10 common cyber security misconceptions

Regularly update your systems

Updates to your cloud service are essential to protecting your business’s devices and information. These updates are often to fix bugs that could potentially put your account and information in jeopardy. 

Hackers seek ways to use security vulnerabilities to their advantage. Ignoring these updates can unintentionally put your business at risk. 


Looking for an IT partner for your business?

Our team of trained and experienced IT professionals have been providing IT services to small and medium-sized businesses across Central Florida for nearly 10 years. 

We offer a wide range of services and packages including our professional IT package, legal IT package, and IT security packages.  


Ready to get started? 

Contact us today to learn more! 



1: TechJury | How Many Companies Use Cloud Computing in 2021? All You Need To Know 

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