The Ultimate Office Relocation Checklist
How to prepare your business for a new office space and upgrade your technology needs
Moving to a new office can be both exciting and stressful. With proper planning and preparation, you can minimize downtime and ensure a smooth transition for your business.
Technology infrastructure is critical to modern business operations. From network connectivity to data security, your IT systems need careful coordination during a move. Our team at Internetwork IT has created this practical checklist to help you prepare for a successful office relocation.
Step 1: Begin planning as soon as possible
You should begin planning for your move as soon as you sign the lease to your new office space, ideally 3-6 months before moving day.
- Contact your internet service provider, phone carrier, and IT vendors to notify them of your move
- Schedule site visits with your IT provider and cabling contractors
- Form a move team with clear roles and an IT point person
- Create a budget including moving costs, new equipment, and IT setup
- Assess your technology needs: bandwidth, phone lines, power outlets, and network infrastructure
Step 2: Assess and upgrade your current equipment
Use this move as an opportunity to evaluate your existing technology and make strategic upgrades.
- Create an inventory of all IT equipment, servers, phones, and peripherals
- Identify aging equipment that should be replaced rather than moved
- Return any leased equipment you no longer need
- Purchase new equipment before moving day so you can be operational immediately
- Determine which items can be sold, donated, or recycled
Learn more:
What to consider before buying new business technology
Step 3: Evaluate your business’s communication requirements
Ensure reliable communication from day one in your new location.
- Calculate phone lines, power outlets, and network drops needed
- Consider upgrading to a VoIP phone system. It’s cost-effective, scalable, and works over your internet connection
- Test internet speeds at your new location before move-in
- Set up call forwarding if you’re changing phone numbers
- Plan WiFi coverage for the entire office, including conference rooms
Step 4: Design your technology layout
Schedule a detailed walkthrough with your IT team to plan equipment placement.
- Identify locations for servers, network equipment, and WiFi access points
- Map workstation locations and ensure adequate power and connectivity
- Plan placement for printers, copiers, and conference room technology
- Verify electrical capacity and HVAC in server areas
- Create a floor plan documenting all network drops and power outlets
Step 5: Backup all your data
Data loss during a move can be catastrophic. Prepare for the worst-case scenario.
- Create multiple backups of all business data, including servers and firewalls
- Store at least one backup off-site or in the cloud
- Test your backups to ensure full recovery is possible
- Document passwords, licenses, and critical system information
- Schedule the move during off-peak hours to minimize disruption
Step 6: Test your new location’s network
Before your first official day, thoroughly test all systems with your IT provider.
- Verify internet connectivity and speed
- Test all phone lines and VoIP functionality
- Confirm call forwarding is working properly
- Check that servers are running and accessible
- Test network connectivity at every workstation
- Verify WiFi coverage throughout the office
- Test printers, copiers, and conference room technology
Looking for an IT partner for your office move?
Our team of trained and experienced IT professionals has been providing IT services to small and medium-sized businesses across Central Florida for over 15 years. We specialize in making office relocations seamless and stress-free.
We offer a wide range of services and packages including our professional IT package, legal IT package, and IT security packages.
Ready to get started?
Contact us today to learn more!