Our top technology picks for your hybrid office
Learn more about hybrid office spaces and the best technology for this workplace model
At the beginning of the COVID-19 pandemic, many businesses moved completely online and their employees began working from home. For many industries, the pandemic showed that employees can work just as well from home, and some even prefer it instead of going into the office.
Now, as we move into a post-pandemic world, many employees and companies are favoring a hybrid office model where some employees work remotely, others in-person, and some a combination of both!
Continue reading to learn more about hybrid workplaces and what technology best suits this type of office.
What is a hybrid office?
A hybrid office is a blend of in-person and remote office workers. Some employees may also choose to come into the office on certain days and work from home on other days.
A hybrid workplace allows employees to complete their work from where they feel they will be most comfortable and productive.
If your business is functioning as a hybrid workplace, it’s essential to have the following technologies to ensure success no matter where your employees are working from:
#1: Reliable communication platform
An easy-to-use, instant communication tool is important for a hybrid office to function smoothly. It keeps remote employees updated and aids colleagues working together on common projects. You can either message on channels with multiple people or privately to ensure your message is seen.
While email has been effectively used to communicate with employees in the past, apps, such as Slack and Microsoft Teams, allow for more efficient communication.
#2: Project management platform
Project management tools, like Asana, Monday or Trello, help employees have a clear idea of what their tasks are and when they need to complete them.
In a hybrid office, these tools are even more important as you can’t regularly check-in with your co-workers sitting nearby throughout the day.
#3: Cloud-based technology
A cloud-based platform is a must-have in a hybrid office because it allows employees to access and edit documents from anywhere, on any device.
Cloud technology is also scalable, meaning that as your business grows, you can instantly get more space rather than updating your entire IT infrastructure.
#4: Shared/flexible work stations
If your office has remote workers and employees that come in a few days a week, there’s no need for everyone to have a designated desk.
Shared workstations allow employees to bring their own laptops and connect them to docking stations, optimizing your office space for productivity.
#5: Voice over IP phone service
A VoIP phone service allows your employees to answer phone calls from anywhere and at any time, as long as they have an internet connection. It is accessible through a high quality broadband connection and is typically more cost effective and scalable than traditional telephone systems.
VoIP phone systems allow for customizing call forwarding options and the ability to add new users. They offer no upfront equipment costs, a lower monthly phone bill, and long-distance and international phone calls for a lot less than traditional systems.
#6: Video conferencing software
The use of video conferencing software, like Zoom or Microsoft Teams, has grown rapidly since the beginning of the COVID-19 pandemic.
In a hybrid office, reliable video conferencing is important for your in-person team members to be able to have meetings with remote workers to allow for collaboration and discussion about upcoming events or tasks.
Looking for an IT partner for your hybrid office?
A hybrid office brings its own unique technological needs, and an experienced IT partner can help you navigate this new office model!
At InterNetwork IT, we can support your in-person team while providing full service outsourced IT to help you better manage technology with remote employees. We provide a wide variety of IT services including 24/7 monitoring, remote support, cloud computing, and more.
Ready to get started?
Contact us today!